Jul 15 2023

List of mandatory documents required by EU GDPR

Category: Information Securitydisc7 @ 2:28 pm

Article by Dejan Kosutic

The General Data Protection Regulation (GDPR) has already raised many controversies, and one of the biggest ones is certainly which documents are required. For example, often you see companies who think having a privacy policy and a consent form on their website is enough; however, this is only a small part of the documents that are required to be fully compliant with this new privacy regulation.

Therefore, we created a list of GDPR documentation requirements to help you find all mandatory documents at one place . Please note that the names of the documents are not prescribed by the GDPR, so you may use some other titles; you also have a possibility to merge some of these documents.

Mandatory documents and records required by EU GDPR

Here are the documents that you must have if you want to be fully GDPR compliant:

  • Personal Data Protection Policy¬†(Article 24) ‚Äď this is a top-level document for managing privacy in your company, which defines what you want to achieve and how. See also:¬†Contents of the Data Protection Policy according to GDPR.
  • Privacy Notice (Articles 1213, and 14) ‚Äď this document (which can also be published on your website) explains in simple words how you will process personal data of your customers, website visitors, and others.
  • Employee Privacy Notice (Articles 1213 and 14) ‚Äď explains how your company is going to process personal data of your employees (which could include health records, criminal records, etc.).
  • Data Retention Policy (Articles 51317, and 30) ‚Äď describes the process of deciding how long a particular type of personal data will be kept, and how it will be securely destroyed.
  • Data Retention Schedule (Article 30) ‚Äď lists all of your personal data and describes how long each type of data will be kept.
  • Data Subject Consent Form (Articles 67, and 9) ‚Äď this is the most common way to obtain consent from a data subject to process his/her personal data. Learn more here: Is consent needed? Six legal bases to process data according to GDPR.
  • Parental Consent Form (Article 8) ‚Äď if the data subject is below the age of 16 years, then a parent needs to provide the consent for processing personal data.
  • DPIA Register (Article 35) ‚Äď this is where you‚Äôll record all the results from your Data Protection Impact Assessment. See this webinar: Seven steps of Data Protection Impact Assessment (DPIA) according to EU GDPR.
  • Supplier Data Processing Agreement (Articles 2832, and 82) ‚Äď you need this document to regulate data protection with a processor or any other supplier.
  • Data Breach Response and Notification Procedure (Articles 433, and 34) ‚Äď it describes what to do before, during, and after a data breach. See also: 5 steps to handle a data breach according to GDPR.
  • Data Breach Register (Article 33) ‚Äď this is where you‚Äôll record all of your data breaches. (Hopefully, it will be very short.)
  • Data Breach Notification Form to the Supervisory Authority (Article 33) ‚Äď in case you do have a data breach, you‚Äôll need to notify the Supervisory Authority in a formal way.
  • Data Breach Notification Form to Data Subjects (Article 34) ‚Äď again, in case of a data breach, you‚Äôll have the unpleasant duty to notify data subjects in a formal way.


Sep 22 2022

Second Course Exam for Free – ISO 9001, ISO 14001, ISO 27001 & EU GDPR

Category: Information Security,ISO 27kDISC @ 8:30 am

I just wanted to inform you that, at the end of September, Advisera launched ‚ÄúSecond Course Exam for Free‚ÄĚ promotional campaign. The campaign will start on September 22, and end on September 29, 2022.

Take the ISO 9001 course exam and get the ISO 14001, ISO 13485, or 45001 course exam for free


In this promotion the second course exam is completely FREE OF CHARGE.

The bundles are displayed on two landing pages, one with bundles related to ISO 9001 and another with bundles related to ISO 27001.

Take the ISO 27001 course exam and get the EU GDPR course exam for free

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Take the ISO 9001 course exam and get the ISO 14001, ISO 13485, or 45001 course exam for free

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Tags: EU GDPR, ISO 13485, ISO 14001, iso 27001, ISO 45001, iso 9001


Feb 10 2022

French data protection authority says Google Analytics is in violation of GDPR

Category: data security,GDPRDISC @ 10:28 pm
French data protection authority says Google Analytics is in violation of GDPR

French data protection authority says Google Analytics is in violation of GDPR

The French national data protection authority, CNIL, issued a formal notice to managers of an unnamed local website today arguing that its use of Google Analytics is in violation of the European Union‚Äôs General Data Protection Regulation, following a similar decision by Austria last month

The root of the issue stems from the website‚Äôs use of Google Analytics, which functions as a tool for managers to track content performance and page visits. CNIL said the tool‚Äôs use and transfer of personal data to the U.S. fails to abide by landmark European regulations because the U.S. was deemed to not have equivalent privacy protections.

European regulators including CNIL have been investigating such complaints over the last two years, following a decision by the EU‚Äôs top court that invalidated the U.S.‚Äôs ‚ÄúPrivacy Shield‚ÄĚ agreement on data transfers. NOYB, the European Center for Digital Rights, reported 101 complaints in 27 member states of the EU and 3 states in the European Economic Area against data controllers who conduct the transatlantic transfers.¬†¬†

Privacy Shield, which went into effect in August of 2016, was a ‚Äúself-certification mechanism for companies established in the United States of America,‚ÄĚ according to CNIL. 

Originally, the Privacy Shield was considered by the European Commission to be a sufficient safeguard for transferring personal data from European entities to the United States. However, in 2020 the adequacy decision was reversed due to no longer meeting standards. 

An equivalency test was used to compare European and U.S. regulations which immediately established the U.S.‚Äôs failure to protect the data of non-U.S. citizens. European citizens would remain unaware that their data is being used and how it is being used, and they cannot be compensated for any misuse of data, CNIL found. 

CNIL concluded that Google Analytics does not provide adequate supervision or regulation, and the risks for French users of the tool are too great.

‚ÄúIndeed, if Google has adopted additional measures to regulate data transfers within the framework of the Google Analytics functionality, these are not sufficient to exclude the possibility of access by American intelligence services to this data,‚ÄĚ CNIL said. 

The unnamed site manager has been given a month to update its operations to be in compliance with GDPR. If the tool cannot meet regulations, CNIL suggests transitioning away from the current state of Google Analytics and replacing it with a different tool that does not transmit the data. 

The privacy watchdog does not call for a ban of Google Analytics, but rather suggests revisions that follow the guidelines. ‚ÄúConcerning the audience measurement and analysis services of a website, the CNIL recommends that these tools be used only to produce¬†anonymous¬†statistical data, thus allowing an¬†exemption from consent¬†if the data controller ensures that there are no illegal transfers,‚ÄĚ the watchdog said.¬†

source: https://

/french-data-protection-authority-says-google-analytics-is-in-violation-of-gdpr/

GDPR Practitioner Guide

Tags: French data protection authority, gdpr, GDPR Practitioner Guide, Google Analytics


May 24 2021

GDPR compliance without the complexity

Category: GDPRDISC @ 12:53 pm
GDPR Toolkit

Most management systems, compliance, and certification projects require documented policies, procedures, and work instructions. GDPR compliance is no exception. Documentation of policies and processes are vital to achieve compliance.

ITG¬†GDPR Documentation Toolkit¬†gives you a complete set of easily customizable GDPR-compliant documentation templates to help you demonstrate your compliance with the GDPR’s requirements quickly, easily, and affordably.


‚ÄúHaving recently kicked off a GDPR project with a large international organisation I was tasked with creating their Privacy Compliance Framework. The GDPR toolkit provided by IT Governance proved to be invaluable providing the project with a well organised framework of template documents covering all elements of the PIMS framework. It covers areas such as Subject Access Request Procedure, Retention of Records Procedure and Data Protection Impact Assessment Procedure helping you to put in practice policies and procedures to enable the effective management of personal information on individuals. For anyone seeking some support with their GDPR plans the toolkit is well work consideration.‚ÄĚ

– Chris Prantl

Tags: #GDPR #DataBreachNotification, gdpr compliance, GDPR implementation, GDPR toolkit


Feb 19 2021

66% of Workers Risk Breaching GDPR by Printing Work-Related Docs at Home

Category: GDPRDISC @ 10:27 pm

Two-thirds of remote workers risk potentially breaching GDPR guidelines by printing out work-related documents at home, according to a new study from Go Shred.

The confidential shredding and records management company discovered that 66% of home workers have printed work-related documents since they began working from home, averaging five documents every week. Such documents include meeting notes/agendas (42%), internal documents including procedure manuals (32%), contracts and commercial documents (30%) and receipts/expense forms (27%).

Furthermore, 20% of home workers admitted to printing confidential employee information including payroll, addresses and medical information, with 13% having printed CVs or application forms.

The issue is that, to comply with the GDPR, all companies that store or process personal information about EU citizens within EU states are required to have an effective, documented, auditable process in place for the collection, storage and destruction of personal information.

However, when asked whether they have disposed of any printed documents since working from home, 24% of respondents said they haven’t disposed of them yet as they plan to take them back to the office and a further 24% said they used a home shredding machine but disposed of the documents in their own waste. This method of disposal is not recommended due to personal waste bins not providing enough security for confidential waste and therefore still leaving employers open to a data breach and potential fines, Go Shred pointed out.

Most concerning of all, 8% of those polled said they have no plans to dispose of the work-related documents they have printed at home, with 7% saying they haven’t done so because they do not know how to.

Source: 66% of Workers Risk Breaching GDPR by Printing Work-Related Docs at Home via Infosecurity Magazine

Tags: GDPR by Printing


Aug 22 2019

‚Äė2019 is the year of enforcement‚Äô: GDPR fines have begun

Category: GDPRDISC @ 2:57 pm

The Information Commissioner’s Office levied fines against British Airways and Marriott International for violating the GDPR.

Source: ‚Äė2019 is the year of enforcement‚Äô: GDPR fines have begun – Digiday

British Airways faces $230 million fine over GDPR breach
httpv://www.youtube.com/watch?v=CUVrcuIvBOY

Marriott Faces GDPR Fines: A DPO and CISO Discussion
httpv://www.youtube.com/watch?v=5KKXLSnW9Zc

Steps to GDPR Compliance




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Jul 29 2019

5 ways to avoid a GDPR fine

Category: GDPRDISC @ 10:04 am

After the ICO issues $450 million of GDPR fines in a week, be sure you’re not next.
Source: 5 ways to avoid a GDPR fine

GDPR For Consultants – Training Webinar

 

What You Need to Know about General Data Protection Regulation

DISC InfoSec – Previous articles in GDPR category


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Tags: #GDPR #DataBreachNotification, gdpr compliance, GDPR Privacy


Jul 26 2019

How to write a GDPR data breach notification procedure – with template example

Category: Data Breach,GDPR,Information PrivacyDISC @ 2:05 pm

Discover how to write a GDPR data breach notification procedure to help you with your GDPR compliance. Including a free template example. Read now

Source: How to write a GDPR data breach notification procedure – with template example – IT Governance Blog

Personal data breach notification procedures under the GDPR

Organizations must create a procedure that applies in the event of a personal data breach under Article 33 ‚Äď ‚ÄúNotification of a personal data breach to the supervisory authority‚Ä̬†‚Äď and Article 34 of the GDPR ‚Äď ‚ÄúCommunication of a personal data breach to the data subject‚ÄĚ.

Help with creating a data breach notification template

The picture above is an example of what a data breach notification might look like ‚Äď available from the market-leading¬†EU GDPR Documentation Toolkit¬†‚Äď which sets out the scope of the procedure, responsibilities and the steps that will be taken by the organization to communicate the breach from:

  • Data processor to data controller;
  • Data controller to supervisory authority; and
  • Data controller to data subject.

 

GDPR Implementation Bundle

 


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Tags: #GDPR #DataBreachNotification


Sep 25 2018

Privacy notice under the GDPR

Category: GDPRDISC @ 8:58 pm

 


A privacy notice is a public statement of how your organisation applies data protection principles to processing data. It should be a clear and concise document that is accessible by individuals.

Articles 12, 13 and 14 of the GDPR outline the requirements on giving privacy information to data subjects. These are more detailed and specific than in the UK Data Protection Act 1998 (DPA).

The GDPR says that the information you provide must be:

  • Concise, transparent, intelligible and easily accessible;
  • Written in clear and plain language, particularly if addressed to a child; and
  • Free of charge.

Help with creating a privacy notice template

The privacy notice should address the following to sufficiently inform the data subject:

  • Who is collecting the data?
  • What data is being collected?
  • What is the legal basis for processing the data?
  • Will the data be shared with any third parties?
  • How will the information be used?
  • How long will the data be stored for?
  • What rights does the data subject have?
  • How can the data subject raise a complaint?

Below is an example of a customisable privacy notice template, available from IT Governance here.

GDPR Privacy Notice Template - Example from the EU GDPR Documentation Toolkit

Example of the privacy notice template available to purchase from IT Governance

If you are looking for a complete set of GDPR templates to help with your compliance project, you may be interested in the market-leading EU GDPR Documentation Toolkit. This toolkit is designed and developed by expert GDPR practitioners, and has been used by thousands of organisations worldwide. It includes:

  • A complete set of easy-to-use and customisable documentation templates, which will save you time and money and ensure GDPR compliance;
  • Helpful dashboards and project tools to ensure complete GDPR coverage;
  • Direction and guidance from expert GDPR practitioners; and
  • Two licences for the¬†GDPR Staff Awareness E-learning Course.





Tags: GDPR Privacy, GDPR Privacy Notice


Feb 21 2018

Six Essential Data Protection and Privacy Requirements Under GDPR

Category: GDPRDISC @ 10:17 am
gdpr
By Leighton Johnson, CISA, CISM, CIFI, CISSP

With the advent of the European Union (EU) deadline for General Data Protection Regulation (GDPR) (EU 2016/679 regulation) coming up on 25 May 2018, many organizations are addressing their data gathering, protection and retention needs concerning the privacy of their data for EU citizens and residents. This regulation has many parts, as ISACA has described in many of its recent publications and events, but all of the efforts revolve around the protection and retention of the EU participants’ personal information. The 6 main areas for data protection defined in this regulation are:

  1. Data security controls need to be, by default, active at all times. Allowing security controls to be optional is not recommended or even suggested. ‚ÄúAlways on‚ÄĚ is the mantra for protection.
  2. These controls and the protection they provide must be embedded inside all applications. The GDPR view is that privacy is an essential part of functionality, the security of the system and its processing activities.
  3. Along with embedding the data protection controls in applications, the system must maintain data privacy across the entire processing effort for the affected data. This end-to-end need for protection includes collection efforts, retention requirements and even the new ‚Äúright to be forgotten‚ÄĚ requirement, wherein the customer has the right to request removal of their data from an organization‚Äôs storage.
  4. Complete data protection and privacy adds full-functional security and business requirements to any processing system in this framework for data privacy. It provides that business requirements and data protection requirements be equally important during the business process.
  5. The primary requirement for protection within the GDPR framework demands the security and privacy controls implemented are proactive rather than reactive. As its principal goal, the system needs to prevent issues, releases and successful attacks. The system is to keep privacy events from occurring in the first place.
  6. With all of these areas needed under GDPR, the most important point for organizations to understand about GDPR is transparency. The EU wants full disclosure of an organization’s efforts, documentation, reviews, assessments and results available for independent third-party review at any point. The goal is to ensure privacy managed by these companies is not dependent upon technology or business practices. It needs to be provable to outside parties and, therefore, acceptable. The EU has purposely placed some strong fine structures and responses into this regulation to ensure compliance.

Having reviewed various organizational efforts in preparation for GDPR implementation, it has been found that it is good practice to look at these 6 areas for all the collected and retained data, not just EU-based data. This zero-tolerance approach to data breaches is purposely designed to be stringent and strong. Good luck to all in meeting and maintaining the data privacy and security requirements of GDPR.

Steps to EU GDPR compliance

 






Nov 08 2017

How ISO 27001 can help to achieve GDPR compliance

Category: GDPR,ISO 27kDISC @ 2:44 pm

gdpr

By Julia Dutton

Organizations have until 25 May 2018 to comply with the EU General Data Protection Regulation (GDPR).

Those who have studied the Regulation will be aware that there are many references to certification schemes, seals and marks. The GDPR encourages the use of certification schemes like ISO 27001 to serve the purpose of demonstrating that the organisation is actively managing its data security in line with international best practice.

Managing people, processes and technology

ISO 27001 is the international best practice standard for information security, and is a certifiable standard that is broad-based and encompasses the three essential aspects of a comprehensive information security regime: people, processes and technology.  By implementing measures to protect information using this three-pronged approach, the company is able to defend itself from not only technology-based risks, but other, more common threats, such as poorly informed staff or ineffective procedures.

By implementing ISO 27001, your organisation will be deploying an ISMS (information security management system): a system that is supported by top leadership, incorporated into your organisation‚Äôs culture and strategy, and which is constantly monitored, updated and reviewed.¬† Using a process of continual improvement, your organisation will be able to ensure that the ISMS adapts to changes ‚Äď both in the environment and inside the organisation ‚Äď to continually identify and reduce risks.

What does the GDPR say?

The GDPR states clearly in Article 32 that “the controller and the processor shall implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk, including inter alia as appropriate:

  1. the pseudonymisation and encryption of personal data;
  2. the ability to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services;
  3. the ability to restore the availability and access to personal data in a timely manner in the event of a physical or technical incident;
  4. a process for regularly testing, assessing and evaluating the effectiveness of technical and organisational measures for ensuring the security of the processing.‚ÄĚ

Let’s look at these items separately:

Encryption of data is recommended by ISO 27001 as one of the measures that can and should be taken to reduce the identified risks.  ISO 27001:2013 outlines 114 controls that can be used to reduce information security risks.  Since the controls an organisation implements are based on the outcomes of an ISO 27001-compliant risk assessment, the organisation will be able to identify which assets are at risk and require encryption to adequately protect them.

One of ISO 27001’s core tenets is the importance of ensuring the ongoing confidentiality, integrity and availability of information.  Not only is confidentiality important, but the integrity and availability of such data is critical as well. If the data is available but in a format that is not usable because of a system disruption, then the integrity of that data has been compromised; if the data is protected but inaccessible to those who need to use it as part of their jobs, then the availability of that data has been compromised.

Risk assessment

ISO 27001 mandates that organisations conduct a thorough risk assessment by identifying threats and vulnerabilities that can affect an organisation’s information assets, and to take steps to assure the confidentiality, availability and integrity (CIA) of that data. The GDPR specifically requires a risk assessment to ensure an organisation has identified risks that can impact personal data.

Business continuity

ISO 27001 addresses the importance of business continuity management, whereby it provides a set of controls that will assist the organisation to protect the availability of information in case of an incident and protect critical business processes from the effects of major disasters to ensure their timely resumption.

Testing and assessments

Lastly, organisations that opt for certification to ISO 27001 will have their ISMSs independently assessed and audited by an accredited certification body to ensure that the management system meets the requirements of the Standard. Companies need to regularly review their ISMS and conduct the necessary assessments as prescribed by the Standard in order to ensure it continues protecting the company’s information. Achieving accredited certification to ISO 27001 delivers an independent, expert assessment of whether you have implemented adequate measures to protect your data.

The requirements to achieve compliance with ISO 27001 of course do not stop there.  Being a broad standard, it covers many other elements, including the importance of staff awareness training and leadership support.  ISO 27001 has already been adopted by thousands of organisations globally, and, given the current rate and severity of data breaches, it is also one of the fastest growing management system standards today.

Related articles:

Read more about ISO 27001 and the GDPR >>>>
GDPR Documentation Toolkit and gap assessment tool >>>>
Understanding the GDPR: General Data Protection Regulation >>>>

 






Oct 18 2017

GDPR essentials and how to achieve compliance

Category: data security,GDPRDISC @ 9:51 am

gdpr

The GDPR will replace these with a pan-European regulatory framework effective from 25 May 2018. ¬†The GDPR applies to all EU organizations ‚Äď whether commercial business or public authority ‚Äď that collect, store or process the personal data (PII) of EU individuals.

Organizations based outside the EU that monitor or offer goods and services to individuals in the EU will have to observe the new European rules and adhere to the same level of protection of personal data. This potentially includes organizations everywhere in the world, regardless of how difficult it may be to enforce the Regulation. Compliance consultant must know the following 9 tenants of the GDPR.

 

  • Supervisory Authority – A one-stop shop provision means that organizations will only have to deal with a single supervisory authority, not one for each of the EU‚Äôs 28 member states, making it simpler and cheaper for companies to do business in the EU.

 

  • Breach Disclosure – Organizations must disclose and document the causes of breaches, effects of breaches, and actions taken to address them.

 

  • Processor must be able to provide ‚Äúsufficient guarantees to implement appropriate technical and organizational measures‚ÄĚ to ensure that processing will comply with the GDPR and that data subjects‚Äô rights are protected. This requirement flows down the supply chain, so a processor cannot subcontract work to a second processor without the controller‚Äôs explicit authorization. If requested by subject you must cease processing and using his or her data for some limited period of time.

 

  • Data Consent – The Regulation imposes stricter requirements on obtaining valid consent from individuals to justify the processing of their personal data. Consent must be ‚Äúfreely given, specific, informed and unambiguous indication of the individual‚Äôs wishes‚ÄĚ. The organization must also keep records so it can demonstrate that consent has been given by the relevant individual. Data can only be used for the purposes that data subject originally explicitly consented. You must obtain and document consent for only one specific purpose at a time.

 

  • Right to be forgotten – Individuals have a right to require the data controller to erase all personal data held about them in certain circumstances, such as where the data is no longer necessary for the purposes for which it was collected. If requested by subject, you must erase their data on premises, in apps and on devices.

 

  • Data portability – Individuals will have the right to transfer personal data from one data controller to another where processing is based on consent or necessity for the performance of a contract, or where processing is carried out by automated means

 

  • Documentation – The Regulation requires quite a bit of documentation. In addition to the explicit and implicit requirements for specific records (especially including proof of consent from data subjects), you should also ensure that you have documented how you comply with the GDPR so that you have some evidence to support your claims if the supervisory authority has any cause to investigate.

 

  • Fines – Major noncompliance of the law will be punishable by fines of up to either 4% or ‚ā¨20 million of group annual worldwide turnover.

 

Data protection by design ‚Äď Organization must ensure data security and data privacy across cloud and endpoints as well as design their system and processes that protects from unauthorized data access and malware.¬† Specifically, organizations must take appropriate technical and organizational measures before data processing begin to ensure that it meets the requirements of the Regulation. Data privacy risks must be properly assessed, and controllers may use adherence to approved codes of conduct or management system certifications, such as ISO 27001, to demonstrate their compliance.

 

How to improve information security under the GDPR

Although many businesses understand the importance of implementing the right procedures for detection, report and investigate a data breach, but not many are aware of how to go about this effectively, especially during implementation phase.

 

Seven steps that can help you prevent a data breach:

  1. Find out where your personal information resides and prioritize your data.
  2. Identify all the risks that could cause a breach of your personal data.
  3. Apply the most appropriate measures (controls) to mitigate those risks.
  4. Implement the necessary policies and procedures to support the controls.
  5. Conduct regular tests and audits to make sure the controls are working as intended.
  6. Review, report and update your plans regularly.
  7. Implement comprehensive and robust ISMS.

 

ISO 27001, the international information security standard, can help you achieve all of the above and protect all your other confidential company information, too. To achieve GDPR compliance, feel free to contact us for more detail on implementation.

Related articles on GDPR and ISO 27k

The GDPR and Personal Data…HELP! from Cloud Security Alliance




Tags: gdpr, gdpr compliance


Sep 27 2017

Data flow mapping under the EU GDPR

Category: data security,GDPR,Security ComplianceDISC @ 8:56 am

As part of an EU General Data Protection Regulation (GDPR) compliance project, organisations will need to map their data and information flows in order to assess their privacy risks. This is also an essential first step for completing a data protection impact assessment (DPIA), which is mandatory for certain types of processing.

The key elements of data mapping

To effectively map your data, you need to understand the information flow, describe it and identify its key elements.

1. Understand the information flow

An information flow is a transfer of information from one location to another, for example:

  • From inside to outside the European Union; or
  • From suppliers and sub-suppliers through to customers.

2. Describe the information flow

  • Walk through the information lifecycle to identify unforeseen or unintended uses of data. This also helps to minimise what data is collected.
  • Make sure the people who will be using the information are consulted on the practical implications.
  • Consider the potential future uses of the information collected, even if it is not immediately necessary.

3. Identify its key elements

Data items

  • What kind of data is being processed (name, email, address, etc.) and what category does it fall into (health data, criminal records, location data, etc.)?

Formats

  • In what format do you store data (hardcopy, digital, database, bring your own device, mobile phones, etc.)?

Transfer method

  • How do you collect data (post, telephone, social media) and how do you share it internally (within your organisation) and externally (with third parties)?

Location

  • What locations are involved within the data flow (offices, the Cloud, third parties, etc.)?

Accountability

  • Who is accountable for the personal data? Often this changes as the data moves throughout the organisation.

Access

  • Who has access to the data in question?

 

The key challenges of data mapping

  • Identifying personal data¬†Personal data can reside in a number of locations and be stored in a number of formats, such as paper, electronic and audio. Your first challenge is deciding what information you need to record and in what format.
  • Identifying appropriate technical and organizational safeguards¬†The second challenge is likely to be identifying the appropriate technology ‚Äď and the policy and procedures for its use ‚Äď to protect information while also determining who controls access to it.
  • Understanding legal and regulatory obligations¬†Your final challenge is determining what your organisation‚Äôs legal and regulatory obligations are. As well as the GDPR, this can include other compliance standards, such as the Payment Card Industry Data Security Standard (PCI DSS) and ISO 27001.Once you‚Äôve completed these three challenges, you‚Äôll be in a position to move forward, gaining the trust and confidence of your key stakeholders.

 

Data flow mapping

To help you gather the above information and consolidate it into one area, Vigilant Software, a subsidiary of IT Governance, has developed a data flow mapping tool with a specific focus on the GDPR.

 

Order Today

 





Tags: data flow mapping, data privacy, data security, gdpr


Aug 11 2017

GDPR Documentation Toolkit and gap assessment tool

Category: GDPR,IT Governance,Security ComplianceDISC @ 10:46 am

Data Protection / EU GDPR Toolkits

 

Use this gap assessment tool to:

  • Quickly identify your GDPR compliance gaps
  • Plan and prioritize your GDPR project

EU GDPR Compliance Gap Assessment Tool

 

Accelerate your GDPR compliance implementation project with the market-leading EU GDPR Documentation Toolkit used by hundreds of organizations worldwide, now with significant improvements and new content for summer 2017:

  • A complete set of easy-to-use and customizable documentation templates, which will save you time and money, and ensure compliance with the GDPR.
  • Easy-to-use dashboards and project tools to ensure complete coverage of the GDPR.
  • Direction and guidance from expert GDPR practitioners.
  • Includes two licenses for the GDPR Staff Awareness E-learning Course.

EU General Data Protection Regulation (GDPR) Documentation Toolkit






Aug 09 2017

EU GDPR: Does my organization need to comply?

Category: GDPR,Security ComplianceDISC @ 9:36 am

By Chloe Biscoe

The General Data Protection Regulation (GDPR) is a new law that will harmonize data protection in the European Union (EU) and will be enforced from May 25, 2018. It aims to protect EU residents from data and privacy breaches, and has been introduced to keep up with the modern digital landscape.

Who needs to comply with the GDPR?

The GDPR will apply to all organizations outside of the EU that process the personal data of EU residents.

Non-compliance can result in hefty fines of up to 4% of annual global turnover or ‚ā¨20 million $23.5 million) ‚Äď whichever is greater.

Organizations that are compliant with the new Regulation will also find that their processes and contractual relationships are more robust and reliable.

What do US organizations need to do to comply with the GDPR?

The transition period for compliance with the GDPR ends in May 2018. This means that organizations now have less than ten months to make sure they are compliant.

For US organizations, the most significant change concerns the territorial reach of the GDPR.

The GDPR will supersede the current EU Data Protection Directive. Under the current Regulation, organizations without a physical presence or employees in the EU have one main compliance issue to deal with: How to legally transfer data out of the EU. The EU‚ÄďUS Privacy Shield provides such a mechanism for compliance.

Almost all US organizations that collect or process EU residents’ data will need to comply fully with the requirements of the GDPR. US organizations without a physical EU presence must also appoint a GDPR representative based in a Member State.

Save 10% on your essential guide to the GDPR and the EU‚ÄďUS Privacy Shield

EU GDPR & EU-US Privacy Shield ‚Äď A Pocket GuideAugust‚Äôs book of the month is the ideal resource for anyone wanting a clear primer on the principles of data protection and their new obligations under the GDPR and the EU‚ÄďUS Privacy Shield.

Alan Calder‚Äôs¬†EU GDPR & EU-US Privacy Shield ‚Äď A Pocket Guide¬†explains in simple terms:

  • The terms and definitions used within the GDPR and the EU-US Privacy Shield
  • The key requirements
  • How to comply with the Regulation

 

Data Protection / EU GDPR Toolkits

 





Jun 01 2024

6 Expert Tips for Your 2024 Security and Compliance Management Planning

Category: Security Compliancedisc7 @ 2:22 pm

Follow these six expert tips to achieve successful security and compliance management planning.

1. Identify the assets you want to protect

Maintaining a list of assets, their business criticality, and who/where they are is the first step to establishing control over your environment. To do this, start with these steps:

  • Identify the systems, data, and people assets that you need to protect.
  • Identify the threats to those assets, and prioritize them.
  • Identify what you want to do to protect your priority assets from their most significant threats. 

2. Identify the activities you need to complete 

It is important to establish a list of security activities and the cadence on which they will need to happen in order to meet your compliance requirements. Some activities only need to be done once a year, while others might need done quarterly or even monthly. For example, you may only need to do an annual penetration test, but how often do you need to perform pen testing, internal vulnerability scans? Establishing the list of compliance management activities you need to complete and when they need to be completed will be a great starting point for your 2024 compliance program.

DISC llc provides you with a full list of Information Security activities (GRC) required to achieve a successful data security program. This list includes activities such as:

  • Review policies and procedures (including Acceptable Use Policy)
  • Complete a risk assessment – this should be done annually
  • Review security training – to ensure new employees, as well as current employees, are up to date on all their training
  • Test and update your Business Continuity Plan – this should be done on an annual basis to account for any new situations that may occur
  • Review regulatory and legal compliance requirements – especially important for organizations that need to consider regulations such as ISO 27001:2022, SOC2, GDPR, CPRA, etc.
  • Conduct an inventory of your data assets – data assets change over the year so it is important this document is updated regularly.

3. Assign the right people and resources (RACI Matrix)

It is important to ensure you have the right team members in place. This means not only people qualified to be a part of the team but also team members from all departments. You will also need to select the compliance management tools that you will use to support your planning. Selecting a tool that includes risk management as well as data security will help protect your company as you grow.

4. Schedule all your meetings and tasks for the year (Audit/ Assessment planning)

It might seem a little early to schedule a meeting in July but by planning ahead of time all your key team members will have the time blocked on their calendars and available for your meetings. It will also allow you to run different assessments at different times of the year to avoid inconvenient times for other departments, such as the accounting department.

5. Document, document, (Document Management System)

If it is not documented then it didn’t happen. Make sure you have policies and procedures in place to document all your business actions. If you are not sure how to write appropriate policies and procedures, seek expert advice. Make sure all the required policies are approved and reviewed on regular basis.    

6. Plan ahead to future-proof your security program

Identify the frameworks you may want to tackle down the road and use a helpful platform that will crosswalk to get it done. This will save you time in the future when you wish to consider multiple frameworks for your organization. If you are unsure where to start, speak to a security expert for advice on the frameworks that best suit your industry and your needs. DISC llc performs Security Risk Assessments based on diverse standards and regulations, aligning them with the standard of your preference.

To learn more about compliance management you should seek expert advice from serious security professionals like the DISC Professional Services team. 

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Tags: Compliance Program


Apr 11 2024

DuckDuckGo Is Taking Its Privacy Fight to Data Brokers

Category: Information Privacy,Web Search Engine,Web Securitydisc7 @ 8:03 am
https://www.wired.com/story/duckduckgo-vpn-data-removal-tool-privacy-pro/

For more than a decade, DuckDuckGo has rallied against Google‚Äôs extensive online tracking. Now the privacy-focused web search and browser company has another target in its sights: the sprawling, messy web of data brokers that collect and sell your data every single day.

Today, DuckDuckGo is launching a new browser-based tool that automatically scans data broker websites for your name and address and requests that they be removed. Gabriel Weinberg, the company‚Äôs founder and CEO, says the personal-information-removal product is the first of its kind where users don‚Äôt have to submit any of their details to the tool‚Äôs owners. The service will make the requests for information to be removed and then continually check if new records have been added, Weinberg says. ‚ÄúWe‚Äôve been doing it to automate it completely end-to-end, so you don’t have to do anything.

The personal-information removal is part of DuckDuckGo‚Äôs first subscription service, called Privacy Pro, and is bundled with the firm‚Äôs first VPN and an identity-theft-restoration service. Weinberg says the subscription offering, which is initially available only in the US for $9.99 per month or $99.99 per year, is part of an effort to add to the privacy-focused tools it provides within its web browser and search engine. ‚ÄúThere‚Äôs only so much we can do in that browsing loop, there’s things happening outside of that, and a big one is data brokers, selling information scraped from different places,‚ÄĚ Weinberg says.

The data broker industry is a far-reaching, $200-plus billion market, which collects, buys, and sells as much information as it can. A lack of comprehensive privacy laws in the US allows companies to easily trade everything from people‚Äôs names and addresses to financial data and specific GPS coordinates gathered from your phone. (The recently proposed American Privacy Rights Act, if passed, would create a new registry of data brokers and give people some European-style privacy rights).

DuckDuckGo‚Äôs personal-information-removal tool‚ÄĒfor now, at least‚ÄĒis taking the privacy fight to people-search websites, which allow you to look up names, addresses, and some details of family members. However, Weinberg says DuckDuckGo has created it so the company isn‚Äôt gathering details about you, and it is built on technology from Removaly, which the company acquired in 2022.

Ahead of its launch, the company demonstrated how the system works and some of the engineering efforts that went into its creation. On the surface, the removal tool is straightforward: You access it through the company’s browser and enter some information about yourself, such as your name, year of birth, and any addresses. It then scans 53 data broker websites for results linked to you and requests those results to be wiped. (All 53 data brokers included have opt-out schemes that allow people to make requests.) A dashboard shows updates about what has been removed and when it will next scan those websites again, in case new records have been added.

Under the hood, things are more complex. Greg Fiorentino, a product director at DuckDuckGo, says when you enter your personal data into the system, it‚Äôs all saved in an encrypted database on your computer (the tool doesn‚Äôt work on mobile), and the company isn‚Äôt sent this information. ‚ÄúIt doesn’t go to DuckDuckGo servers at all,” he says.

For each of the data brokers’ websites, Fiorentino says, DuckDuckGo looked at its URL structure: For instance, search results may include the name, location, and other personal information that are queried. When the personal information tool looks for you on these websites, it constructs a URL with the details you have entered.

‚ÄúEach of the 53 sites we cover has a slightly different structure,‚ÄĚ Fiorentino says. ‚ÄúWe have a template URL string that we substitute the data in from the user to search. There are lots of different nuances and things that we need to be able to handle to actually match the data correctly.‚ÄĚ

During testing, the company says, it found most people have between 15 and 30 records on the data broker sites it checks, although the highest was around 150. Weinberg says he added six addresses to be removed from websites. ‚ÄúI found hits on old stuff, and even in the current address, which I really tried to hide a bit from getting spam at, it‚Äôs still out there somehow,‚ÄĚ Weinberg says. ‚ÄúIt‚Äôs really hard to avoid your information getting out there.‚ÄĚ

Once the scan for records has been completed, the DuckDuckGo system, using a similar deconstruction of each of the data broker websites, will then automatically make requests for the records to be removed, the team working on the product say. Fiorentino says some opt-outs will happen within hours, whereas others can take weeks to remove the data. The product director says that in the future, the tool may be able to remove data from more websites, and the company is looking at potentially including more sensitive data in the opt-outs, such as financial information.

Various personal-information-removal services exist on the web, and they can vary in what they remove from websites or the services they provide. Not all are trustworthy. Recently, Mozilla, the creator of the Firefox browser, stopped working with identity protection service Onerep after investigative journalist Brian Krebs revealed that the founder of Onerep also founded dozens of people-search websites in recent years.

DuckDuckGo‚Äôs subscription service marks the first time the company has started charging for a product‚ÄĒits browser and search engine are free to use, and the firm¬†makes its money from contextual ads. Weinberg says that, because subscriptions are purchased through Apple‚Äôs App Store, Google Play, or with payment provider Stripe, details about who subscribes are not transferred to DuckDuckGo‚Äôs servers. A random ID is created for each user when they sign up, so people don‚Äôt have to create an account or hand DuckDuckGo their payment information. The company says it doesn‚Äôt have access to people‚Äôs Apple IDs or Google account details.

For its identity-theft-restoration service, DuckDuckGo says it is working with identity protection service Iris, which uses trained staff to help with fraudulent banking activity, document replacement, emergency travel, and more. DuckDuckGo says no information is shared between it and Iris.

Weinberg says that while the company‚Äôs main focus is providing free and easy-to-use privacy tools to people, running a VPN and the removal tool requires a different business model. ‚ÄúIt just takes a lot of bandwidth,‚ÄĚ he says of the VPN.

Broadly, the VPN industry, which allows people to hide their web traffic from internet providers and avoid geographic restrictions on streaming, has historically been full of companies with questionable records when it comes to privacy and people‚Äôs data. Free VPNs have long been a privacy nightmare.

DuckDuckGo says its VPN, which it built in-house and which uses the WireGuard protocol, does not store any logs of people‚Äôs activities and can be used on up to five devices at once. ‚ÄúWe don‚Äôt have any record of website visits, DNS requests, IP addresses connected, or session lengths,‚ÄĚ the company says in its documentation. The VPN runs through its browser, with 13 location options at launch, but shields all internet traffic passing through your phone or computer.

The company says it is conducting a third-party audit of the VPN to allow its claims to be scrutinized, and it will publish the full audit once it‚Äôs complete. ‚ÄúWe really wanted to do something in the VPN space for a long time, we just didn’t have the resources and people to do it,‚ÄĚ Weinberg says. ‚ÄúWe looked at partnering in different places. If we have to completely trust a partner versus building something where we can make it anonymous, we decided we would want to do it ourselves.‚ÄĚ

Why you should use Duckduckgo as your search engine NOW!

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    Tags: DuckDuckGo


    Mar 05 2024

    Facebook, Instagram and Threads kicking users off with password reset

    Category: Social networkdisc7 @ 10:56 am
    https://www.theregister.com/2024/03/05/facebook_instagram_outage/

    Millions of voices suddenly cried out in terror and were suddenly silenced

    Tue 5 Mar 2024 // 16:16 UTC

    UPDATED Those trying to log into Meta’s Facebook, Instagram, and Threads for their social media fixes are facing panic this morning after being locked out of their accounts.

    ‚ÄúWe‚Äôre aware people are having trouble accessing our services. We are working on this now,‚ÄĚ Meta spokesperson Andy Stone said in a post on the social media site formerly known at Twitter. The latter site still up and running, presumably much to Elon’s delight.

    “We are aware of an issue impacting Facebook Login. Our engineering teams are actively looking to resolve the issue as quickly as possible,” Meta said on its status page in a post timestamped at 0717 PT.

    Folks trying to log into the Meta-owned accounts are told their passwords are wrong. Those trying to reset their password using two-factor authentication are told there’s an error and to try again. Needless to say it isn’t working.

    According to Downdetector over half a million users logged complaints, a huge number given the reports are usually counted in the low thousands. The problems appear to have kicked off around 0700 PT (1500 UTC) but now appear to be dropping very slightly.

    We’ll update this article as the situation progresses but in the meantime don’t panic – you haven’t been hacked. On the balance of probabilities it’s probably someone pushing the wrong button.

    Let’s not forget, we’ve been here before and these things sort themselves out (usually). ¬ģ

    Updated to add

    The US Cybersecurity and Infrastructure Security Agency (CISA) was holding pre-scheduled press briefings this morning on election security and naturally the outage was one of the first questions asked.

    “We are aware of the incident and at this time we are not aware of any specific election nexus or any specific malicious cyber activity nexus to the outage. But we are aware of the incident and the global scope of it,” a CISA spokesperson said.

    It’s a big day for the US today: Super Tuesday, where 15 states elect delegates to decide which candidates will run for the presidency (Hint: It’s Trump v Biden). The outage has already set conspiracy theorists all aflutter, and some hacking groups are claiming responsibility for a cyber attack, in both cases without any evidence.

    Final update

    All services now appears to be coming back online.

    “We are recovering from an earlier outage impacting Facebook Login, and services are in the process of being restored. We apologize for any inconvenience that this may have caused,”¬†Meta said¬†at 0907 PT.

    Tags: facebook, Meta, outage


    Jan 26 2024

    What are the Common Security Challenges CISOs Face?

    Category: CISO,vCISOdisc7 @ 7:35 am

    Chief Information Security Officers (CISOs) hold a critical and challenging role in today‚Äôs rapidly evolving cybersecurity landscape. Here are the common security challenges CISOs face…

    As organizations increasingly rely on technology to drive their operations, CISOs face complex security challenges that demand their expertise and strategic decision-making.

    These challenges arise from the constant emergence of sophisticated cyber threats, the need to protect sensitive data, and the ever-evolving regulatory landscape.

    The role of a CISO requires balancing proactive risk mitigation with the ability to respond swiftly to incidents and breaches.

    This article will delve into the top challenges CISOs face, including protecting digital assets, managing security incidents, ensuring compliance, dealing with insider threats, and the relentless pursuit of cyber resilience.

    By understanding these challenges, CISOs can develop robust cybersecurity strategies and lead their organizations toward a secure and resilient future.

    Who is a CISO?

    Chief Information Security Officer (CISO) is a senior executive responsible for overseeing and administering an organization’s information security plan.

    A CISO’s primary responsibility is safeguarding the confidentiality, availability, and integrity of an organization’s information assets and systems.

    They are accountable for creating and enforcing strategies, policies, and procedures to defend against cyber threats, protect sensitive data, and mitigate security risks.

    CISOs play a crucial role in maintaining an organization‚Äôs security posture by establishing and enforcing security standards, conducting risk assessments, and implementing appropriate security controls.

    They collaborate with other executives, IT teams, and stakeholders to align security initiatives with business objectives and ensure that security measures are integrated into the organization’s operations.

    In addition to their technical expertise, CISOs often engage in risk management, incident response planning, security awareness training, and compliance with regulatory requirements.

    They stay updated on the latest cybersecurity trends, threats, and technologies to address emerging risks and implement appropriate security measures effectively.

    The role of a CISO has become increasingly important as cyber threats evolve in complexity and frequency.

    CISOs are responsible for safeguarding the organization’s sensitive information, maintaining the trust of customers and stakeholders, and ensuring business continuity in the face of cybersecurity challenges.

    What are all the Roles and Responsibilities of CISO?

    1. Developing and Implementing Information Security Strategy: The CISO is responsible for developing and implementing an overarching information security strategy aligned with the organization‚Äôs business objectives. This includes setting security goals, defining security policies and procedures, and establishing risk management frameworks.
    2. Leading the Security Team: The CISO manages and provides leadership to the security team, including hiring, training, and supervising security personnel. They ensure the team has the necessary skills, resources, and support to carry out their responsibilities effectively.
    3. Overseeing Security Operations: The CISO oversees day-to-day security operations, including incident response, vulnerability management, threat intelligence, and security monitoring. They ensure appropriate controls, technologies, and processes are in place to protect the organization‚Äôs assets.
    4. Risk Management: The CISO is responsible for identifying and assessing security risks to the organization‚Äôs information systems and assets. They develop and implement risk management strategies to safeguard critical data and systems, including risk mitigation, transfer, and acceptance.
    5. Compliance and Regulatory Requirements: The CISO ensures that the organization complies with relevant security regulations, industry standards, and legal requirements. They stay updated on emerging regulations and ensure appropriate controls and processes are in place to meet compliance obligations.
    6. Security Incident Response: The CISO leads the organization‚Äôs response to security incidents, including data breaches, malware attacks, and other security breaches. They establish incident response plans, coordinate efforts, and collaborate with relevant stakeholders, such as legal, PR, and law enforcement agencies.
    7. Security Awareness and Training: The CISO promotes a culture of security awareness throughout the organization. They develop and deliver security awareness programs and training initiatives to educate employees on security best practices and minimize human-related security risks.
    8. Vendor and Third-Party Risk Management: The CISO assesses and manages security risks associated with third-party vendors and partners. They establish vendor security requirements, conduct due diligence, and monitor compliance with security standards and contractual obligations.
    9. Security Governance and Reporting: The CISO provides regular reports and updates on the organization‚Äôs security posture to executive management, board members, and other relevant stakeholders. They ensure that security metrics and key performance indicators (KPIs) are established to measure the effectiveness of security programs.
    10. Incident Investigation and Forensics: In the event of security incidents, the CISO oversees the investigation and forensic analysis to identify the root cause, assess the impact, and prevent future occurrences. As required, they collaborate with internal and external resources, such as forensic experts and law enforcement agencies.

    GLOBAL CISO – STRATEGY, TACTICS, & LEADERSHIP: How to Succeed in InfoSec and CyberSecurity

    Security Challenges CISOs Face

    CISOs face various common security challenges as they strive to protect their organizations‚Äô digital assets and information. Perimeter 81 Guide helps CISOs to prevent their network from being at Risk. Some of the key challenges they encounter include:

    • Sophisticated Cyberattacks: CISOs must defend against increasingly sophisticated cyber threats, including advanced persistent threats (APTs), ransomware attacks, social engineering, and zero-day exploits. These attacks can bypass traditional security measures and require constant vigilance and adaptive security strategies.
    • Insider Threats: CISOs need to address the risks posed by insiders, including employees, contractors, or partners who have authorized access to systems and data. Insider threats can involve accidental data breaches, negligence, or malicious intent, requiring a balance between enabling productivity and implementing controls to prevent unauthorized access or data leakage.
    • Compliance and Regulatory Requirements: CISOs must ensure their organizations comply with industry-specific regulations, such as GDPR, HIPAA, PCI-DSS, or SOX, and evolving privacy laws. Navigating complex compliance requirements and maintaining a robust security posture to meet these standards can be a significant challenge.
    • Cloud Security: As organizations increasingly adopt cloud services and infrastructure, CISOs must address the unique security challenges associated with cloud computing. This includes securing data stored in the cloud, managing access controls, and ensuring the security of cloud service providers (CSPs) and their environments.
    • Security Skills Gap: CISOs often need more skilled cybersecurity professionals. The industry‚Äôs rapid growth and evolving threat landscape have resulted in high demand for cybersecurity talent, making recruiting and retaining qualified professionals challenging.
    • Third-Party Risk: Organizations rely on third-party vendors and suppliers, introducing potential security risks. CISOs must assess the security posture of third parties, establish contractual security obligations, and monitor their adherence to security standards to mitigate the risk of breaches through these external connections.
    • Security Awareness and Training: Human error remains a significant factor in cybersecurity incidents. CISOs must promote a strong security culture, provide regular training and awareness programs, and educate employees about cybersecurity best practices to minimize the risk of social engineering, phishing attacks, and other user-related vulnerabilities.
    • Incident Response and Recovery: CISOs must develop and test robust incident response plans to manage and recover from security incidents effectively. This involves identifying and containing breaches, conducting forensic investigations, and implementing remediation measures to minimize the impact and prevent future incidents.
    • Emerging Technologies: Adopting technologies like the Internet of Things (IoT), artificial intelligence (AI), and blockchain introduces new security challenges. CISOs must understand the security implications of these technologies, assess risks, and implement appropriate controls to protect against potential vulnerabilities and attacks.
    • Budget and Resource Constraints:¬†CISOs often face budget limitations and the need to prioritize security initiatives. Balancing the allocation of resources to address immediate security needs while investing in long-term security capabilities can be a significant challenge.

    The Phantom CISO: Time to step out of the shadow

    What are the Security Compliance CISO Should Follow

    As a Chief Information Security Officer (CISO), there are several security compliance frameworks and regulations that you should consider following, depending on the nature of your organization and its operations. Here are some of the key security compliance frameworks and regulations:

    1. General Data Protection Regulation (GDPR): If your organization deals with the personal data of individuals in the European Union (EU), GDPR sets requirements for the protection, processing, and transfer of personal data. It includes principles for data minimization, consent, data breach notification, and the rights of individuals.
    2. Payment Card Industry Data Security Standard (PCI DSS): PCI DSS applies to organizations that handle credit card information. It sets requirements for securing payment card data, including network security, encryption, access controls, and regular vulnerability assessments.
    3. Health Insurance Portability and Accountability Act (HIPAA): HIPAA applies to organizations in the healthcare industry that handle protected health information (PHI). It establishes requirements for the privacy and security of PHI, including access controls, encryption, risk assessments, and breach notification.
    4. Sarbanes-Oxley Act (SOX): SOX applies to publicly traded companies in the United States. It sets requirements for financial reporting and establishes controls and processes to ensure the accuracy and integrity of financial statements. While not solely focused on security, it includes provisions for protecting financial data.
    5. National Institute of Standards and Technology (NIST) Cybersecurity Framework: The NIST Cybersecurity Framework provides guidelines and best practices for managing cybersecurity risks. It covers risk assessment, security controls, incident response, and continuous monitoring.
    6. ISO 27001: ISO 27001 is an international standard that provides a framework for establishing, implementing, maintaining, and continually improving an information security management system (ISMS). It covers various aspects of information security, including risk management, access controls, incident management, and security awareness.
    7. Federal Information Security Management Act (FISMA): FISMA applies to U.S. federal agencies and sets requirements for securing federal information and systems. It mandates risk assessments, security controls, incident response planning, and continuous monitoring.

    Security Challenges CISOs Face to Manage Security Team

    Managing a security team as a Chief Information Security Officer (CISO) requires effective leadership, communication, and coordination. Here are some key aspects to consider when managing a security team:

    1. Establish Clear Roles and Responsibilities: Clearly define the roles and responsibilities of each team member to ensure everyone understands their specific duties and areas of expertise. This clarity helps streamline operations and avoid confusion.
    2. Set Goals and Objectives: Define strategic goals and objectives for the security team aligned with the organization‚Äôs overall security strategy. Communicate these goals to the team and regularly track progress to ensure everyone is working towards the same objectives.
    3. Provide Guidance and Mentorship: Offer team members guidance, mentorship, and professional development opportunities. Encourage skill development, certifications, and staying up-to-date with the latest security trends and technologies‚ÄĒsupport team members in their career growth.
    4. Foster Collaboration and Communication: Promote a collaborative and open communication culture within the team. Encourage knowledge sharing, cross-functional collaboration, and effective communication channels. Regular team meetings, brainstorming sessions, and updates are valuable for aligning efforts.
    5. Support Decision-Making: Empower team members to make decisions within their areas of responsibility. Provide guidance and support when needed, but encourage autonomy and ownership in decision-making. Foster an environment where team members feel comfortable taking calculated risks.
    6. Establish Incident Response Procedures: Develop clear incident response procedures and ensure the team is well-prepared to handle security incidents effectively. Conduct regular drills, tabletop exercises, and simulations to test and improve the team‚Äôs incident response capabilities.
    7. Stay Informed and Adapt: Stay up-to-date with the latest security threats, industry trends, and best practices. Encourage continuous learning and professional development for the team. Adapt security strategies and measures as the threat landscape evolves.
    8. Collaborate with Other Departments: Work closely with other departments, such as IT, legal, HR, and executive management, to ensure security initiatives are aligned with business objectives and integrated into overall organizational operations. Build relationships and foster a culture of security awareness throughout the organization.
    9. Regularly Evaluate and Improve: Regularly evaluate the team‚Äôs performance, processes, and procedures. Collect feedback from team members and stakeholders to identify areas for improvement. Implement changes and adjustments as necessary to enhance the team‚Äôs effectiveness and efficiency.
    10. Lead by Example: Demonstrate strong leadership skills, integrity, and a commitment to security best practices. Lead by example in adhering to security policies and procedures. Encourage a positive and supportive work environment.

    The CISO Evolution: Business Knowledge for Cybersecurity Executives

    Final Thoughts 

    CISOs face many common security challenges as protectors of their organization’s digital assets and information.

    From sophisticated cyberattacks and insider threats to compliance requirements and resource constraints, these challenges highlight the complex and evolving nature of the cybersecurity landscape.

    CISOs must navigate these challenges by adopting a proactive and strategic approach to security, leveraging advanced technologies, fostering a strong security culture, and collaborating with stakeholders.

    To overcome these challenges, CISOs must stay abreast of emerging threats, continuously evaluate and improve their security measures, and prioritize investments in critical security capabilities.

    They must also foster strong partnerships with internal teams, third-party vendors, and industry peers to collectively address security challenges and share best practices.

    While the security challenges CISOs face may seem daunting, they also present opportunities for innovation and growth.

    By effectively addressing these challenges, CISOs can enhance their organizations’ security posture, safeguard critical assets, and instill confidence in customers and stakeholders.

    Ultimately, the role of a CISO requires a comprehensive and adaptable approach to cybersecurity, where staying one step ahead of threats and continuously improving security measures are paramount.

    By embracing these challenges, CISOs can help shape a secure and resilient future for their organizations in an increasingly interconnected and threat-filled digital landscape.

    InfoSec tools | InfoSec services | InfoSec books | Follow our blog | DISC llc is listed on The vCISO Directory

    Tags: CISO, CISO Chief Information Security Officer


    Sep 19 2023

    What are the Common Security Challenges CISOs Face?

    Category: Information Securitydisc7 @ 9:14 am

    Chief Information Security Officers (CISOs) hold a critical and challenging role in today’s rapidly evolving cybersecurity landscape. Here are the common security challenges CISOs face.

    As organizations increasingly rely on technology to drive their operations, CISOs face complex security challenges that demand their expertise and strategic decision-making.

    These challenges arise from the constant emergence of sophisticated cyber threats, the need to protect sensitive data, and the ever-evolving regulatory landscape.

    The role of a CISO requires balancing proactive risk mitigation with the ability to respond swiftly to incidents and breaches.

    This article will delve into the top challenges CISOs face, including protecting digital assets, managing security incidents, ensuring compliance, dealing with insider threats, and the relentless pursuit of cyber resilience.

    By understanding these challenges, CISOs can develop robust cybersecurity strategies and lead their organizations toward a secure and resilient future.

    Who is a CISO?

    Chief Information Security Officer (CISO) is a senior executive responsible for overseeing and administering an organization’s information security plan.

    A CISO’s primary responsibility is safeguarding the confidentiality, availability, and integrity of an organization’s information assets and systems.

    They are accountable for creating and enforcing strategies, policies, and procedures to defend against cyber threats, protect sensitive data, and mitigate security risks.

    CISOs play a crucial role in maintaining an organization‚Äôs security posture by establishing and enforcing security standards, conducting risk assessments, and implementing appropriate security controls.

    They collaborate with other executives, IT teams, and stakeholders to align security initiatives with business objectives and ensure that security measures are integrated into the organization’s operations.

    In addition to their technical expertise, CISOs often engage in risk management, incident response planning, security awareness training, and compliance with regulatory requirements.

    They stay updated on the latest cybersecurity trends, threats, and technologies to address emerging risks and implement appropriate security measures effectively.

    The role of a CISO has become increasingly important as cyber threats evolve in complexity and frequency.

    CISOs are responsible for safeguarding the organization’s sensitive information, maintaining the trust of customers and stakeholders, and ensuring business continuity in the face of cybersecurity challenges.

    CISO Guide to Balancing Network Security Risks Offered by Perimeter 81 for free, helps to prevent your network from being at Risk.

    What are all the Roles and Responsibilities of CISO?

    1. Developing and Implementing Information Security Strategy: The CISO is responsible for developing and implementing an overarching information security strategy aligned with the organization‚Äôs business objectives. This includes setting security goals, defining security policies and procedures, and establishing risk management frameworks.
    2. Leading the Security Team: The CISO manages and provides leadership to the security team, including hiring, training, and supervising security personnel. They ensure the team has the necessary skills, resources, and support to carry out their responsibilities effectively.
    3. Overseeing Security Operations: The CISO oversees day-to-day security operations, including incident response, vulnerability management, threat intelligence, and security monitoring. They ensure appropriate controls, technologies, and processes are in place to protect the organization‚Äôs assets.
    4. Risk Management: The CISO is responsible for identifying and assessing security risks to the organization‚Äôs information systems and assets. They develop and implement risk management strategies to safeguard critical data and systems, including risk mitigation, transfer, and acceptance.
    5. Compliance and Regulatory Requirements: The CISO ensures that the organization complies with relevant security regulations, industry standards, and legal requirements. They stay updated on emerging regulations and ensure appropriate controls and processes are in place to meet compliance obligations.
    6. Security Incident Response: The CISO leads the organization‚Äôs response to security incidents, including data breaches, malware attacks, and other security breaches. They establish incident response plans, coordinate efforts, and collaborate with relevant stakeholders, such as legal, PR, and law enforcement agencies.
    7. Security Awareness and Training: The CISO promotes a culture of security awareness throughout the organization. They develop and deliver security awareness programs and training initiatives to educate employees on security best practices and minimize human-related security risks.
    8. Vendor and Third-Party Risk Management: The CISO assesses and manages security risks associated with third-party vendors and partners. They establish vendor security requirements, conduct due diligence, and monitor compliance with security standards and contractual obligations.
    9. Security Governance and Reporting: The CISO provides regular reports and updates on the organization‚Äôs security posture to executive management, board members, and other relevant stakeholders. They ensure that security metrics and key performance indicators (KPIs) are established to measure the effectiveness of security programs.
    10. Incident Investigation and Forensics: In the event of security incidents, the CISO oversees the investigation and forensic analysis to identify the root cause, assess the impact, and prevent future occurrences. As required, they collaborate with internal and external resources, such as forensic experts and law enforcement agencies.

    Security Challenges CISOs Face

    CISOs face various common security challenges as they strive to protect their organizations‚Äô digital assets and information. Perimeter 81 Guide helps CISOs to prevent their network from being at Risk. Some of the key challenges they encounter include:

    • Sophisticated Cyberattacks: CISOs must defend against increasingly sophisticated cyber threats, including advanced persistent threats (APTs), ransomware attacks, social engineering, and zero-day exploits. These attacks can bypass traditional security measures and require constant vigilance and adaptive security strategies.
    • Insider Threats: CISOs need to address the risks posed by insiders, including employees, contractors, or partners who have authorized access to systems and data. Insider threats can involve accidental data breaches, negligence, or malicious intent, requiring a balance between enabling productivity and implementing controls to prevent unauthorized access or data leakage.
    • Compliance and Regulatory Requirements: CISOs must ensure their organizations comply with industry-specific regulations, such as GDPR, HIPAA, PCI-DSS, or SOX, and evolving privacy laws. Navigating complex compliance requirements and maintaining a robust security posture to meet these standards can be a significant challenge.
    • Cloud Security: As organizations increasingly adopt cloud services and infrastructure, CISOs must address the unique security challenges associated with cloud computing. This includes securing data stored in the cloud, managing access controls, and ensuring the security of cloud service providers (CSPs) and their environments.
    • Security Skills Gap: CISOs often need more skilled cybersecurity professionals. The industry‚Äôs rapid growth and evolving threat landscape have resulted in high demand for cybersecurity talent, making recruiting and retaining qualified professionals challenging.
    • Third-Party Risk: Organizations rely on third-party vendors and suppliers, introducing potential security risks. CISOs must assess the security posture of third parties, establish contractual security obligations, and monitor their adherence to security standards to mitigate the risk of breaches through these external connections.
    • Security Awareness and Training: Human error remains a significant factor in cybersecurity incidents. CISOs must promote a strong security culture, provide regular training and awareness programs, and educate employees about cybersecurity best practices to minimize the risk of social engineering, phishing attacks, and other user-related vulnerabilities.
    • Incident Response and Recovery: CISOs must develop and test robust incident response plans to manage and recover from security incidents effectively. This involves identifying and containing breaches, conducting forensic investigations, and implementing remediation measures to minimize the impact and prevent future incidents.
    • Emerging Technologies: Adopting technologies like the Internet of Things (IoT), artificial intelligence (AI), and blockchain introduces new security challenges. CISOs must understand the security implications of these technologies, assess risks, and implement appropriate controls to protect against potential vulnerabilities and attacks.
    • Budget and Resource Constraints:¬†CISOs often face budget limitations and the need to prioritize security initiatives. Balancing the allocation of resources to address immediate security needs while investing in long-term security capabilities can be a significant challenge.

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